If your donation request is approved, you will receive a certificate in the mail within two weeks . The first step in writing a donation request letter is ensuring that it gets to the right person. *Attach your organization's letterhead or proof of 501(c)(3) status. Register. The organization requesting the donation will be contacted by email, regardless of whether or not the request is approved. Luxury hotel and resort stays. Ever since [year of founding], our team has been [hosting events, raising money] to help [specific positive impact of your organization]. Reach out to each of your board members to ask them to donate items as well as reach out within their own network to ask other people to contribute items for your auction. 03. })(); Draw your signature, type it, upload its image, or use your mobile device as a signature pad. 13. While more women purchase items at silent auctions, men are quick to bid when an item catches their eye. TravelPledge connects your charity auction directly to local (and not so local) experiences donated by generous business owners. The donor must be able to show, however, that he or she knew that the value of the item was less than the amount paid. Please provide information on your good work and tell us how you will acknowledge this donation at your event. For a live auction to be a success, you need very desirable items, generous bidders, and a skilled professional auctioneer. Write Powerful Donation Request Letters. You can customize this template to suit the needs of your organization and silent auction event. Have any questions? What would you like us to donate? What they donate: Depends on request, e.g. PayBee also encourages nonprofits to email donors a yearly tax receipt so you'll get all your information on one page. These items could include donations from the companies where they work (or businesses that they own), as well as other items such as sports tickets, collectibles, gift baskets, etc. Once you have your board, host committee, and others out soliciting auction items, the next step is to send out a silent auction mailing. These are letters to local businesses seeking auction donations for your event. Avoid the temptation to sign the letter from your entire organization. To request a donation for a fundraiser, auction or other charitable cause, please complete the form below. With your procurement team on the ground scoping out items, it's time for your event planning team to start organizing . Have any questions? You can explore local, regional, and national companies that donate to silent auctions and find a good match for your next event. Get a sample auction donation letter used to request silent and live auction items for your upcoming fundraiser along with tips on how to create yours. 5. That means, for example, for a pair of tickets valued at $100, you can reasonably expect benefit auction attendees to pay around $50 to $65. CONTRIBUTE. Be sure to: Included with your letter should be a silent auction item donation form to get additional and specific information about the item theyre donating. Sign up for your free Givebutter account today and start planning your next auction event in less than five minutes.. You will be contacted by email or phone if your request is approved. Subscribe to our RSSStay connected with our blog. Live Auction Getaway Packages. Our donation committee prioritizes requests from charitable groups in the state of California and fundraising events with live auctions featuring packaged Central Coast experiences. Attach your organization's letterhead or proof of 501(c)(3) status as a single PDF or Word document. View the total amount committed and paid to online auction items, fixed priced items, and direct donations to your paddle raiser in one place; Quickly see a real-time feed of all the bidding and donation activity; Filter your dashboards or quickly access out-of-the-box reports that give you insights into how your online auction is going Please provide information on your good work and tell us how you will Take your fundraising efforts to the next level with a Givebutter Expert. And while wed like to help everyone, we are unable to grant all requests. Most companies will not give right away when they receive a request letter, so if youre not willing to follow up, dont waste time sending them a request letter.. Please fill out this form at least 1 month before the event date. The donor must be able to show, however, that he or she knew that the value of the item was less than the amount paid. Before making a donation request, please note that we are only able to consider donation requests from registered 501 (c)3 non-profit organizations. Signed memorabilia. With the new Chariot integration, fundraisers will be able to receive donations from the over $234 Billion in Donor Advised Funds! Use your mission, impact, and history as the hook that connects your reader to your nonprofit and makes them feel compelled to give. Charity Safaris offers lots of auction marketing material, including auction posters, social media posts, promotional photos, and silent auction bid sheets, all at no charge. Choose My Signature. Create some intrigue and mystery to encourage them to keep reading (e.g., Marci stepped into my office with a big problem.). If your organization is holding a live event, where will it be located? It is suggested that requests be submitted at least eight weeks in advance of the fundraising event. Please Note: You will receive and email confirmation once your request has be submitted successfully. Assuming the donor has no reason to doubt the accuracy of the published estimate, if he or she pays more than the published value, the difference between the amount paid and the published value may constitute a charitable contribution deduction. Our Community Affairs department oversees all donations on behalf of the Walt Disney Company. Many of your board members and other supporters have connections to local businesses that might be willing to donate items for your event. Maximum 4000 characters. It would also be helpful to understand your fundraising goals. Kroger has given non-profits easy grant accessibility too. To learn more about the power of host committees, read How to Raise More Money at Your Non-Profit Events). Have a question or need help with your fundraising? He is a top-rated speaker, master trainer, and coach. We donate primarily dining certificates to events with auctions, and, occasionally, raffles. Request donations online, 28 days in advance. Create a Four Seasons-only getaway in Orlando, with golf, spa, dining and a fun-filled island for kids, or make the Resort your base for a Disney adventure. Attachment. Attach your organization's letterhead or proof of 501 (c) (3) status as a single PDF or Word document. Thank you for asking Oberto to participate in your organizations event. Sure it feels great for the business owner to help a charity in need, but it sweetens the deal if you show the merchant a marketing related benefit. Please provide information on your good work and tell us how you will acknowledge this donation at your event. Winemaker tour & tastings. So, make it count! This black-tie gala will be held on Saturday, May 9 at 6:30 PM at the Ritz Carlton Miami Beach and promises to be a fun . Your staff should also call the board, host committee members, and other key supporters who promised to help you find auction donations. Requests are processed in the order they are received and will be answered as promptly as possible. Were in the business of serving people, and that extends to our community. Enclosed with your donation letter should be your event flyer and auction item donation form, along with a self-addressed stamped envelope. The Ritz-Carlton 888-707-9325. . : - optional. Weve put together tips and best practices for the perfect silent auction donation request letters to send to corporate sponsors and individual donors. The final step for supercharging your auction event is to follow-up on your auction mailing with phone calls. To see even more online donation requests for silent auctions than the ones listed below, check out this list we put together of over 400 in-kind donation requests, and visit TheShareWay to view our database of over 800 companies . Attachment. Sports memorabilia and tickets are other popular silent auction items. Build your fundraising strategy using The Impact Arc. If you would like to request a Donation Box of Socks, please fill out the Donation Request Form below: . We require at least 30 days lead time to fulfill all sponsorship requests. INSPIRE. Attach your organization's letterhead or proof of 501 (c) (3) status as a single PDF or Word document. Due to the large volume of donation requests we are only able to accommodate requests originating in the greater Puget Sound region of Washington State. Just answer 9 simple questions and we will immediately approve your request. Iconic Items for Fundraising Auctions. Charity Auctions. Donations to 501(c)(3) organizations are generally tax deductible in the U.S. Use these three simple steps to find more donations and to hold the best auction event in the history of your organization! To do this, begin your letter with a brief, attention-getting story about how your organization has helped one person in particular., You dont have to include real names or defining detailsin fact, please do not include personal information unless you have express permission to do so from the person whose story youre telling. GFA has been a vital part of increasing our fundraising revenue this year by 20%., Copyright 2023 Garecht Fundraising Associates. As one of the countrys Best Fundraising Sites. Even if your charity auction is scheduled for November, its ok to begin asking in January or February for auction items. We help you raise the money your non-profit needs to thrive. . We are one of the easiest Companies with Online Donation Requests. Finding the right person to address your donation request letter to will require a little more research upfront, but the reward will follow. Then, each year, you can add another 25, 50, or 100 businesses to the list, depending on the number of companies in your area. Update your cookie settings for this site. Either way, baskets will be easier to procure when the donors give them in their entirety, instead of having to mix and match from different donors. If you would like Jeptha Creed to donate an item for a silent auction, please fill out this form. 1. Big-ticket travel packages are classic auction items because, well, they work! Ease. } As with any donation request letter or mail appeal, you will pack the greatest punch if you can appeal to the humanity of your reader and tug on their heartstrings a bit. I am so [grateful for the role youve played in pushing our mission forward/grateful for the opportunity to get you involved]. What result is your organization seeking? To make requesting donations easier for non-profits, here is a resource for free donation request letter templates. By [date], we are launching [upcoming project or event] that will bring [impact of event] to our community. Having served over 10,000 non-profits worldwide, Charity Fundraising would love to assist you in planning your next live or silent auction. acknowledge this donation at your event. Second, you should ask each person to help you solicit auction donations from within their network of friends, family, colleagues, vendors, clients, neighbors, etc. Give real life examples of your organizations needs. We'll review all requests from federally-licensed 501 (c) (3) non-profit . document.getElementById('af-form-208746805').parentElement.removeAttribute('target'); After clearly stating what youre asking for from your donors, its time to introduce the why. Include the impact that your reader can make and how it will benefit them by outlining: Including the why behind your request often distinguishes your request from others and builds a connection between your potential donor and your cause. Acceptable File Types: Docx, png, jpg, jpeg, gif, zip, rar, xml, txt, doc, dot, ppt, pot, pps, ppa,xls, xlt, xla,pdf, odt, oth. Build engaging virtual, in-person, live, and hybrid events. Due to the timing of our event, donation requests must be submitted by February 1st for the current year's event tickets. Don't forget, this package is risk-free. To request the Wheel of Fortune donation for your benefit auction, write to: Wheel of Fortune 10202 W. Washington Blvd. *About how many people will be attending? Just remember that. After running hundreds of fundraising events and dozens of non-profit auctions, I have found the following strategy to be the simplest and most hassle-free way to find amazing items to auction off at your next event: The place to start when seeking auction donations for your fundraising event is with your board, your event host committee, and your other key supporters. It'll help guide and inspire everyone throughout the procurement process. 2. These can include hotel stays and airline tickets, plus guidebooks or certificates for great local activities. Connect with our always free, always human support via chat and email. (function() { Please dont hesitate to contact me at [phone number/email]. Non-profits can apply for a cash grant online with the Kroger donation request form. The less money you have to spend on bringing in great items, the greater the return on investment will be for your auction. Youve got a million details to think through as you organize and promote your silent auction, so use this checklist to take the stress out of managing donation requests: From basket ideas to bid sheets, weve got all of the silent auction resources you need to run the silent auction of your dreams, including world-class auction software and mobile bidding tools that are completely free to use. Adding these phone calls to the process could boost the number of items you receive for your auction by 20-50%. All donation requests will be reviewed within two weeks. Beginning March 20th, larger donated items should be taken to Hallberg Auction at 2409 Highway 9, Buffalo Center. What local businesses have you been using the longest? Within the gates of Walt Disney World? The first step in sending out an auction letter is to compile a mailing list of local businesses that would be appealing donors of auction items for your event. Maximum 4000 characters. Chad Barger helps nonprofit professionals across the US and Canada fundraise more efficiently and effectively. Donation Request Template . An official website of the United States Government. Due to the overwhelming amount of requests, memorabilia is limited to . Something went wrong while submitting the form. All donation requests are reviewed weekly. even if they only skim the bulk of the letter., Instead of starting from scratch, get access to our free silent auction donation request template! In order to make this event a true triumph, we want to ask for your help. *Event Type:Select:Live AuctionSilent AuctionRaffle/Door PrizeOther. We typically make a decision within a week of receiving a request. Pro tip: The first sentence is critical. Holding a special event is a great way for an organization to generate fundraising proceeds, engage new and previous donors, and build awareness for their cause. In addition, our hunting trips donations are available for live auctions, silent auctions, raffles, or online auctions. As you might imagine, there are a large number of silent and live auctions being held by a variety of organizations. Call us at 888-236-7820, Ext 702. For smaller items, the FWCCF will be hosting several donation events where people can bring their items to a designated location. Please know we receive hundreds of donation requests each month and although we wish we were able to give to all of the organizations, we just do not have enough guestrooms or hotels. It would also be helpful to understand your fundraising goals. Live events are virtual, and the whole affair is online, while silent auctions involve live and online participants. Tell Us Why. Like us on FacebookJoin our charity partners. Learn more about the No Cost Hunting trip donations we offer bygoing here! Attach your organization's letterhead or proof of 501 (c) (3) status as a single PDF or Word document. Our live and silent auction items have raised thousands of dollars for both large and small charities, schools and non-profits. To submit . Donation requests will be reviewed within four weeks of receipt. How will you make a difference using the funds raised? If your event is located in the Puget Sound and you'd like to request a product donation for pick up our Kent manufacturing facility, please fill out the donation request form. Business/Donor Name (As it should appear in item catalog), Donor Contact Name (If different from above). Thank them for their consideration, time, and investment in your mission. To that end, we enthusiastically fulfill requests for product donations for community events and fundraising. 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